DIMDI medicalknowlege, German Institute of Medical Documentation and Information

Institute within the scope of the Federal Ministry of Health (BMG)

page title: DIMDI - Data Privacy Declaration
webaddress,url: http://www.dimdi.de/en/dimdi/datenschutz.htm

Data Privacy Declaration

We take the protection of your personal data very seriously. Our data privacy declaration for the collection and processing of your data when you visit the DIMDI website is detailed below.

Information on the collection of personal data when you use our website

Personal data is any information, that can be specifically attributed to you, e.g. name, address, email addresses, user behaviour.

The responsible person in accordance with Art. 4 para 7 of the EU General Data Processing Regulation (GDPR) is DIMDI, Waisenhausgasse 36-38a, 50676 Cologne, represented by the director, Dr. Dietrich Kaiser. You can contact our data protection officer at Data Protection or via our postal address by addressing your communication to "The Data Protection Officer".

If you contact us by email or using a contact form, we will store the information you provide (your email address, name and telephone number, if applicable) to process your request. We will delete such data after a specific period of time when storage is no longer required or will limit the processing in the event of legal storage obligations.

We will notify you if we commission service providers to carry out specific processes in our offer. Details and the specific storage period criteria are stipulated in point "Functions and offers on our website".

Your rights

You have the following rights with respect to your personal data:

You also have the right to appeal to a data protection supervisory authority regarding how we process your personal information.

Visiting our website

In the case of purely informative use of our website, i.e. if you do not register or otherwise provide us with information, we will only collect the data transmitted by your browser to our server. If you wish to view our website, we collect the following data that is technically necessary for us to display our website and to ensure stability and security:

In addition to the above data, cookies are also stored on your computer when you use our website.
Cookies are small text files that are stored on your computer when you access specific pages or functions. They cannot be assigned to individuals and do not contain personal information. Cookies do not harm your computer and do not contain viruses.
You can generally use DIMDI's Internet offer without accepting cookies. However, we use session cookies for our search applications and special pages (for example in the download centre or when logging into restricted areas) to facilitate your use of the site. These temporary cookies are automatically removed from your computer after the browser session has finished. You can continue to use our search applications even if you disable the storage of cookies.
You can configure your browser settings to prevent cookies from being stored on your computer. For details, please refer to the relevant instructions for your browser.

Objection or withdrawal of consent regarding the processing of your data

You can withdraw your consent to the processing of your data at any time. Such revocation will affect the legitimacy of the processing of your personal data after you have declared such revocation.

You can object to processing insofar as we base the processing of your personal data on a balance of interests. This applies in particular if processing is not required to fulfil a contract with you, as stipulated in the following description of the functions and offers on our website. In the event of an objection, please explain why we should not process your personal information as we have done. We will then review the situation and will either cease processing, modify the data processing or set out our compelling legitimate reasons for continuing to process your data.

Functions and offers on our website

We offer further services in addition to the purely informational use of our website. To do this, we typically require additional personal information that is subject to the aforementioned principles of data processing.

We use external service providers to process your data, and these third parties are bound by our instructions and are subject to regular checks.

We do not transfer your personal data to third parties for commercial purposes, and only in a few cases do we forward your personal data to such third parties. You will receive more information when entering your personal data, and below in the description of the offer.


When you sign up for our newsletter, we implement the double-opt-in procedure: After your registration, we will send you an email to the email address you specified, in which we ask you to confirm your registration. Only after this confirmation will we store your email address to send the newsletter to you. The legal basis is Art. 6 para 1 page 1 letter a GDPR.

You can revoke your consent to the receipt of our newsletter at any time and unsubscribe from the newsletter. You can use the link provided in each newsletter email or use the form to sign up.

ICF projects (International Classification of Functioning, Disability and Health)

We store the personal data you have entered as the contact person for an ICF project registered on DIMDI in the form of the ICF project list on the DIMDI website. The legal basis is Art. 6 para 1 page 1 letter a GDPR.

The list is intended for communication between ICF users and is provided as an additional service to publish the German language translation of the ICF.

Your projects, including your personal data, on the DIMDI website will be deleted as soon as the data is no longer required for the purpose for which it was stored. You can object to the processing of your data at any time.

OID initial application/amendment

Your personal data entered in the OID application will be stored for registration purposes and will be published in the OID register on the DIMDI website. The legal basis is Art. 6 para 1 page 1 letter a GDPR. The register serves to publish the registry code of the German healthcare sector.

The publication of the OID entries in the DIMDI OID register is for an indefinite period. You can object to the processing of your personal data at any time. In this case, the OID entries are published without personal data.

Proposal procedure for the maintenance of OPS and ICD-10-GM

We will store your proposals, including your personal data as referred to in the OPS and ICD-10-GM proposal procedure to process and forward such proposals to the parties involved (if applicable, self-governing partners and representatives of the professional associations and organisations or institutions established by statutory regulations for inpatient and outpatient quality assurance, members of the ICD working group and the OPS working group and other experts involved in the processing of the proposal). The legal basis is Art. 6 para 1 page 1 letter a GDPR.

We will post your suggestions, including the personal data you have submitted, on our website, insofar as you have granted your consent to do so. Otherwise, proposals will be published with no personal data. The publication serves to ensure transparency of the respective ongoing proceedings. We must also ensure that users of ICD-10-GM and OPS can access all the proposals beyond the actual procedure as a basis for future proposals and that interested parties can contact the persons who have submitted such proposals.

The publication of the proposals on the DIMDI website is for an indefinite period. Your proposals, including your personal information on our website, will be deleted once the data is no longer required for the purpose of the storage. You can object to the processing of your data at any time.

Search and capture applications

Insofar as you use our search and capture applications, we will store your customer number for premium access to analyse and correct any errors that may arise. The log data will be deleted after 7 days. The legal basis is Art. 6 para 1 page 1 letter b GDPR.

Changes to this data privacy declaration

DIMDI reserves the right to occasionally amend this data privacy declaration to adapt to current circumstances. We therefore recommend that you consult our data privacy declaration regularly.

Source for the template for this data privacy declaration

Extracts from the: Formularhandbuch Datenschutzrecht (Form Handbook Data Protection Law), Koreng/Lachenmann/Editor, publisher C.H. Beck, 2nd edition 2018.